Finance & Budget
The Division of Financial Services is responsible for the accounting functions of the Board of County Commissioners, the Clerk of the Circuit Court and Comptroller, and the Supervisor of Elections.
These functions include accounts receivable, internal audit, accounts payable, payroll, debt service management, cash and investment management, fixed assets, and financial reporting.
For Financial Records related to the Martin County Clerk and Comptroller's Duties and Responsibilities, see Public Records.
Martin County Fraud, Waste and Abuse
The Martin County Hotline allows the Public and County Employees to comment about areas of concern or suspicion that may warrant further investigation. The Hotline rings directly into the Professional Standards Office, and this division consults with Clerk and Comptroller Carolyn Timmann and her independent Internal Auditor to determine the proper course of action. Callers may remain anonymous.
Registries
- Accounts Receivable
- Accounts Payable
- Cash & Investment Management
- Clerk and Comptroller's Budget
- Debt Service Management
- Fixed Assets
- Payroll
Responsibilities include:
- Receipting, reconciling, and coordinating of all county deposits and receipts.
- Notify departments of, and recording, non-sufficient funds (NSF) checks. (The following link will take you to the Worthless Check Statute, Florida Statute 68.065.)
Responsibilities include:
- Pre-audit, properly record and disburse all county funds to ensure all expenditures are legal, budgeted, and in compliance with county policies and procedures.
- At the end of the calendar year, 1099s are prepared and mailed to any individuals who have received payment for services or interest earnings released by the Accounting Department.
Responsibilities include:
- Monitor daily cash balances to ensure sufficient balances for anticipated disbursements, and invest excess to optimize interest income while minimizing risk.
- Promote and maintain a fiscally sound financial relationship with a local banking institution based on a competitive bid process.
- Develop, maintain, and ensure compliance with the county’s investment policy.
- Manage an investment portfolio averaging $270 million.
- Prepare monthly and/or quarterly investment reports in accordance with County policy and Florida Statutes.
- View Approved Budgets
Responsibilities include:
- Payment of general long-term debt principal and interest and the payment of related Trustee and Paying Agent fees.
- Also responsible for maintaining accounting records, monitoring the County's tax-exempt bonded debt for compliance with Internal Revenue Service arbitrage regulations, and compliance with bond covenant requirements.
Responsibilities include:
- Maintaining accounting records of fixed assets of the County, including the calculation of depreciation. Fixed assets include land, buildings, improvements other than buildings, equipment, capital lease assets, construction-in-process, and certain infrastructure assets.
Responsibilities include:
- Pre-audit, properly record, disburse and report payroll for all Board of County Commissioner's employees, Clerk of Courts employees, and Supervisor of Elections employees. This consists of approximately 1,214 employees, averaging $2,836,447.13 bi-weekly, including taxes and employee deductions.
- Ensure compliance with all current tax and payroll regulations.
- Prepare and report all taxes and deductions to proper agencies.
View Payroll Contacts